Running a small business can take its toll, and sometimes it feels as if there aren’t enough hours in the day to get everything done.
Alongside the day-to-day running of your business, you have to cope with team management, including scheduling shifts and establishing a rota which is a perfect fit for both you and your employees.
It isn’t always easy to keep everyone happy, but you can reduce some of the stress involved, and lessen the pressure on yourself, by turning to technology to help you cope with the some of the pressures you face in your team management.
Employee scheduling software is another benefit of the technology revolution, allowing you to move from paper rotas and time sheets to a smartphone app. Companies such as When I Work, Get Scheduled and Schedule It allow managers to schedule their rota and remotely allocate shifts to employees.
The app uses geolocation features on smartphones to allow your employees to clock-in and clock-out when they arrive or leave the premises, and as well as allowing you to schedule shifts, the software allows you to review and approve time sheets for payroll in one intuitive interface.
These apps –and others like them – also allow managers to approve requests for time off and enable them to quickly find replacement employees at short notice. Employees benefit, too, as they can share their contact details with all their colleagues at the touch of a button, meaning that they can easily communicate any changes in the rota and keep up-to-date if they’re running late or unable to make it into work, for whatever reason.
The prime benefit of using such software is the clarity it provides; employees can see their hours for the working week, and get custom notifications tailored to them, which they can receive directly from the application, via email or text.
For managers, it means that all of your rota and payroll information is collated together – helping you to reduce clutter at your work space – and easily accessible at any time, so even if you’re not physically in the office or on the floor, you’re still in complete control of your business.
These programmes make your rota scheduling and human resource management more efficient, as well as allowing for clearer communications between yourself and your team; if one of your employees needs to take time off, they can quickly and easily notify you through the software. You can choose which employee is assigned to which role for their shifts – whether its stockroom, cash handling or customer facing. But best of all, these programmes are designed to make life easier for business owners, so they’re intuitive and easy to use
Whether your small business is a technology start-up, a hair salon, a restaurant, bar, independent coffee shop or a catering company, employee scheduling software presents an innovative solution to the problem of human resource management, giving you the power to handle your team of staff effectively and efficiently.